Expired documents
This report lists the documents your seafarers have that have already expired or will expire within the selected number of months from today.
To check only the documents required for a seafarer's rank and vessel, including missing ones, use the Crew document readiness report.
Which documents are listed
- Documents with an expiry date up to the selected number of months from today, including documents that have already expired. The period counts exactly that many months: for example, with 1 month on 6 October, documents expiring up to 6 November are listed.
- Only the latest copy of each document — the copy with the latest expiry date. Older copies that have already been renewed are not listed.
- Documents without an expiry date are not listed.
- Deleted seafarers are not included.
Several filters use the seafarer's current sea service — their current sea service with the status Planning, Joining, or On board.
Filters
- Expire within (months) - Show documents expiring within the selected number of months from today (0–12). The default is 6;
- Seafarer - Filter by seafarer name;
- Status - Status of the current sea service: Planning, Joining, or On board;
- Rank - Rank of the current sea service; for seafarers without a current sea service, the rank in the seafarer's profile;
- Vessel - Vessel of the current sea service;
- Documents - Show only the selected documents;
- Vessel type - Type of the vessel of the current sea service;
- Sea service manager - The user assigned to the current sea service;
- Profile manager - The manager in the seafarer's profile;
- Required documents only - Show only documents that are required for the seafarer:
- by the Company Matrix for the seafarer's rank, or
- by the vessel requirements of the vessel of the current sea service.
For seafarers without a current sea service, only the Company Matrix for the rank in the seafarer's profile is used;
Click Reset to return all filters to their default values.
Report table
Above the table, the report shows the number of records found.
- Document - Document name (opens the document card);
- Number - Document number;
- Issue date - Date when the document was issued;
- Expire date - Document expiration date;
- Left - Remaining validity period (empty if the document has already expired);
- Seafarer - Seafarer's name (opens the seafarer's profile);
- Age, Nationality - Seafarer's details;
- Rank - Rank of the current sea service; for seafarers without a current sea service, the rank in the seafarer's profile;
- Vessel - Vessel of the current sea service;
- Sign on / Sign off - Sign-on date and estimated sign-off date of the current sea service;
Click a column header to sort by it. By default, rows are sorted by seafarer name.
Export
Click Export, select Default built-in template or your own template of the Expired documents category, and choose whether to export as PDF. With the built-in template and PDF turned off, the report is exported to Excel. See Choosing an export template.
The export includes all rows that match the current filters, not only the page you see, in the same order as the report.
The built-in Excel template contains one sheet, Expired Documents, with:
- your company logo, the report title, and the report date;
- Expire within — the selected period, and Vessels — the selected vessels, or All;
- the totals, for example 12 documents;
- the table with the columns #, Seafarer, Age, Nationality, Rank, Vessel, Sign on, Est. sign off, Document, Number, Issue date, and Expiry date.
Attributes
Use these attributes when you create your own template (see Templates).
| Attribute | Type | Description |
|---|---|---|
| CompanyLogo | Image | Company logo for templates that include it |
| ReportDate | Date | Date the report was exported |
| ExpireIn | Integer | Selected Expire within (months) value |
| ExpireWithin | String | Selected period as text, for example 3 months |
| Vessels | String | Names of the selected vessels, or All |
| DocumentsCount | Integer | Number of documents in the report |
| Totals | String | Totals as text, for example 12 documents |
| Items | List of Expired Document Item | Report rows |
Expired Document Item
| Attribute | Type | Description |
|---|---|---|
| Index | Integer | Row number, starting at 1 |
| SailorName | String | Seafarer's name |
| Rank | String | Rank of the current sea service, otherwise the rank in the seafarer's profile |
| Nationality | String | Seafarer's nationality |
| Vessel | String | Vessel of the current sea service |
| SignOn | Date | Sign-on date of the current sea service |
| SignOff | Date | Estimated sign-off date of the current sea service |
| Sailor | Seafarer | Seafarer's details, for example Sailor.Email. See Seafarer's Profile Attributes |
| Document | Document | The document in this row |
Document
| Attribute | Type | Description |
|---|---|---|
| Name | String | Document name |
| Grade | String | Document grade or class |
| Place | String | Place of issue |
| Number | String | Document number |
| IssueDate | Date | Date of issue |
| ExpireDate | Date | Expiry date |
| IssueAuthority | String | Issuing authority |
| DocumentType | String | Document category |
| Tag | String | Document tag from the Documents catalog |
| Country | String | Country of the document |