Contracts

Seafarer contracts are created automatically as soon as a seafarer is assigned to a vessel using the Planning module.

Contract General Information

This block includes general information about a contract.

Quarantine

This block is used to set the duration of the 1st quarantine before boarding the vessel and the duration of the 2nd quarantine after the disembarkation.

Pre-joining quarantine - The date when the 1st quarantine starts before boarding the vessel. The period lasts from the Pre-joining quarantine date till the Sign on date.

Signing off quarantine - The date when the 2nd quarantine ends after the disembarkation. The period lasts from the Sign off date till the Signing off quarantine date.

Payment Information

Basic Payment Information.

Types of payroll

The Payrolling block contains the payment items used to calculate payroll. When a seafarer is added to Planning for a vessel, the new contract receives the vessel's payments for the seafarer's rank. Only payments with an entered rate are copied. Existing contract items with the same payment type for payroll or for invoices are kept. Changes to the vessel's payments do not change existing contracts.

For each item, choose Payment, Pay period, the rate, and an optional Note. Available payments come from Catalogs → Payment Types. Use Add item to add a line, or the bin icon to remove one. Review the defaults and save the contract after making changes.

The displayed total is a summary of the entered rates, not the final amount payable for the voyage.

Types of invoices

The Invoicing block, shown above, contains the charges used to prepare invoices. Its defaults come from Invoice Rates in the vessel's payments, independently of payroll rates. You can adjust each payment, pay period, rate, and note, or add and remove items for this contract.

Maintain shared defaults in the vessel's Requirements or in a Vessel Requirements Template, and individual terms in the contract.

Accrual periods

• Travel on - A seafarer's travel time from home to the appointed place of embarkation. The period lasts from the begining of the contract date (BOC) till the boarding date (Sign on). (If the date of the begining of the 1st quarantine (Pre-joining quarantine) is specified, then the period lasts from the BOC date till the Pre-joining quarantine date);

• Pre-joining quarantine - The 1st quarantine period before boarding the vessel. The period lasts from the begining of the 1st quarantine date (Pre-joining quarantine) till the boarding date (Sign on);

• On board - The period of a seafarer's voyage. The period lasts from the boarding date (Sign on) till the disembarkation date (Sign off);

• Signing off quarantine - The 2nd quarantine period after a seafarer's disembarkation. The period lasts from the disembarkation date (Sign off) till the end of the 2nd quarantine date (Signing off quarantine);

• Travel off - A seafarer's travel time from the place of disembarkation to home. The period lasts from the date of disembarkation (Sign off) till the end of the contract date (EOC). (If the date of the end of the 2nd quarantine (Signing off quarantine) is specified, then the period lasts from the Sign off date till the Signing off quarantine date);

Joining information

This block contains information about boarding and disembarkation information.

Transactions

This section consists of two blocks. Block of one-time charges, which have not yet been included in payment documents. A block with a list of all charges that were previously included in payment documents.

In this section, you can add additional one-time charges for their subsequent inclusion in payment documents.